Job Description

Seeking a detail-oriented and experienced Payroll Manager to lead our in-house and client payroll operations. This pivotal in-office role is ideal for a proactive individual with deep payroll expertise, exceptional organization skills, and the ability to manage a high volume of activity with precision and professionalism.

This role is essential to ensuring payroll compliance, client satisfaction, and smooth internal HR support. A minimum of 3+ years’ of payroll and accounting experience is required.

Key Responsibilities

• Oversee payroll operations for both internal staff and clients
• Manage and support payroll team members
• Administer 401(k) contributions and health insurance renewals
• Conduct final review of client payrolls before delivery or direct deposit
• Process payroll using multiple software platforms, including QuickBooks
• Maintain employee payroll records and deductions
• Administer garnishments, child support, and other withholdings
• Prepare and file federal/state payroll tax deposits and returns (EFTPS, state portals)
• Process W-2s, 1099s, and 1095s, including IRS/BSO electronic filings
• Ensure accurate quarterly and year-end reporting for clients
• Support client audits related to payroll, workers’ comp, and retirement plans
• Research and respond to complex payroll inquiries or compliance issues

Requirements

• 3–5+ years in payroll and accounting roles
• Strong Excel proficiency (formulas, lookups)
• Deep understanding of FLSA, wage and hour laws, prevailing wage
• Familiarity with union payrolls, multi-state payroll, and 401(k) administration
• Experience with 1099/W-2 compliance and reporting
• Prior experience with QuickBooks and other payroll systems
• Experience filing payroll taxes manually (not just through software)

Soft Skills:

• Personable, patient, and solution-oriented
• Strong verbal and written communication
• High attention to detail and accountability
• Ability to troubleshoot tech/software issues
• Organized with strong time management and multitasking ability

Additional Information

Work Setting: 100% On-site – Chesterfield Office

Workload: Increased hours expected during quarterly filings and year-end (W-2/1099) prep

Ideal for Candidates Who

• Thrive in a fast-paced, detail-driven environment
• Want to lead and improve payroll operations for multiple clients
• Appreciate a trusted, visible role within a professional firm

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